The Amazing Ways the Function Keys F1 to F12 Can Save You a Ton of Time


Each computer keyboard has function keys which are marked F1 through F12. They are placed at the top of the keyboard. If you know how to use them, then you can save yourself some time.

That is so, because they offer shortcuts and other major time-saving tricks that you’ll find very useful. But there are not so many people who know much about these keyboard tips. The majority of people are familiar with just one or two of these function keys.

Sometimes, when the computer starts acting up, most people would just press each one of these F-keys, hoping to find the right one that would actually do something about the problem your computer is having. It’s too bad that the functions of the majority of the F-keys remain unknown to most of the people.

However, here’s a brief discussion about the purpose of each one of the F-keys.

F1: Its purpose is to open the Help screen for almost all programs.

 So anytime you are looking for some help and you need to open the support menu this is the key that will lead you towards the best procedure to fix your problem. When you are stuck dealing with a particular program, you can try pressing this function and see what it has to offer. If you use the F1 key together with the Windows button, it’ll bring you directly to Microsoft Help and Support. Depending on the computer, the F1 key can be used as the mute button for volume.

F2: You can use it to rename certain file or folder

This key functions as a shortcut for renaming files or folders. Besides of that, on some computers it may act like a volume button. Additionally, if you hit Alt+Ctrl+F2 you can open a document in Microsoft Word, or if you press Ctrl + F2 you can open a print view.

F3: Pressing this function, a search feature about the program you are using will be opened.

For instance, if you are using Word and you need to open a search window for that specific program, F3 is the function key you need to use.

F4: This function, used together with either Alt or Ctrl will close an active window.

If you accidently open a window, or you decide you don’t need to use a particular window anymore, all you have to do is to hit Ctrl + F4 or Alt + F4. That way, the window you don’t want to use will close immediately. The F4 function alone will repeat the last action you performed in Microsoft word.

F5: It is used to refresh or reload the page you are on.

If you want to refresh or reload the page you are on, the F5 key will definitely help you do it. Using Ctrl + F5 together will help you start a new slide show in PowerPoint.

F6: Moves the cursor to the address bar.

Hitting the F6 button may save you a few seconds when typing since it will immediately move your cursor to the website browser of choice. Depending on the computer you are using, this key may function as a volume button or it may turn the mousepad on or off.

F7: A spell check and grammar check

When you want to check the correctness of the sentences you are using in a document, this button will help you do so. Additionally, hitting Shift + F7 opens a thesaurus on a word you have highlighted.

F8: In Windows, you may use it to access the boot menu when you turn the computer on.

If you press this key, it will open Windows Safe Mode. It can also help you run a recovery on your computer, but only if you have an installation CD.

F9: Used for sending and receiving e-mails in Microsoft Outlook and refreshes a document in Microsoft Word as well.

Except for sending an e-mail in Outlook, opening a measurement toolbar in Quark 5.0, F9 will reduce the brightness of the screen on some laptops.

F10: If you press this button while you have opened an application, it will open the menu bar of that same application.

Besides leading towards the menu bar of an open application, the F10 button opens the option to send your project display to a TV or another computer screen.

F11: It is used to enter and exit a full screen mode in Internet browser

Getting into and out of your full screen mode is made possible by pressing this button. Additionally, in IOS this button will hide all the windows you have opened.

F12: It opens the “save as” dialogue box in Microsoft Word

When you want to save the chances in your document, the easiest way to do so is by pressing F12. In addition, Ctrl + F12 opens a document while in Microsoft Word, then Shift + F12 will save the document and Ctrl+Shift+F12 will print a document.

Bear in mind that depending on the computer or laptop you are using, the function keys may have additional or slightly different uses!


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